Tag: Access

Found 57 results


Your Rights under Ontario’s Freedom of Information Laws

Your Rights under Ontario’s Freedom of Information Laws

Date: Jul 24 2008   Type: Resource   Access: Both

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Instant Messaging and Personal Email Accounts: Meeting Your Access and Privacy Obligations
Topic: Access | Privacy
Type: Papers

This document was developed to help Ontario’s public institutions manage the use of instant messaging and personal email accounts when doing business. All public servants should be aware records relating to an institution’s business that are created, sent or received through instant messaging...

Date: Jun 07 2016   Type: Resource   Access: Both

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The Municipal Freedom of Information and Protection of Privacy Act and Councillors’ records

Our office is sometimes required to decide access to information appeals relating to requests for records held by municipal councillors. Unfortunately, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) does not expressly refer to records of municipal councillors. This fa...

Date: Apr 22 2016   Type: Resource   Access: Both

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You are Affected by a Freedom of Information Request: What You Should Know

This fact sheet seeks to answer some of the common questions you may have about the freedom of information process. This document is part of a series designed to keep the public and professionals up to date with the IPC’s interpretations of access and privacy laws.

Date: Sep 26 2016   Type: Resource   Access: Both

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Get rid of it Securely to keep it Private – Best Practices for the Secure Destruction of Personal Health Information

This is joint publication between Commissioner, Dr. Ann Cavoukian and Robert Johnson, Executive Director of the National Association for Information Destruction (NAID). This publication was borne out of a particular Health Order (HO-006) which Commissioner Cavoukian issued this past summer re...

Date: Oct 29 2009   Type: Resource   Access: Both

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Fact Sheet: What is Personal Information?

This fact sheet explains the meaning of the term “personal information,” and answers frequently asked questions.

Date: Oct 20 2016   Type: Resource   Access: Both

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Access by Design: The 7 Fundamental Principles
Topic: Access
Type: Papers

Access by Design: The 7 Fundamental Principles

Date: May 10 2010   Type: Resource   Access: Both

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Fact Sheet #17 – Applying PHIPA and FIPPA/MFIPPA to Personal Health Information

The purpose of this Fact Sheet is to provide organizations that are defined as both health information custodians under the Personal Health Information Protection Act (PHIPA) and institutions under public sector privacy and access to information legislation, namely the provincial Freedom of Infor...

Date: Apr 19 2011   Type: Resource   Access: Both

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Grade 5 Brochure – What Students Need to Know About Freedom of Information and Protection of Privacy
Topic: Access | Privacy | Youth
Type: Brochures

The brochure explains the IPC’s outreach program to schools in Ontario, specifically for grade 5

Date: Jan 01 1999   Type: Resource   Access: Both

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What Students Need to Know – Grade 10 Teacher’s Guide

Other Resources: Grade 10 Fact Sheet What Students Need to Know – Grade 11 & 12 Teacher’s Guide

Date: Dec 06 2010   Type: Resource   Access: Both

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Bring Your Own Device: Is Your Organization Ready?

More than 27 million Canadians use mobile computing devices such as laptops, smartphones and tablets and that number continues to grow. Consequently, Canadian employers are confronted with the workplace challenge of Bring Your Own Device (BYOD). This phenomenon poses new challenges to data securi...

Date: Dec 11 2013   Type: Resource   Access: Both

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Index of Records (FIPPA/MFIPPA)
Topic: Access
Type: Forms

A form that should be used by institutions when responding to a request under the provincial or municipal Act or providing information to the IPC during the course of an appeal. It is a listing of all of the enclosed records being released by the institution.

Date: Sep 24 2003   Type: Resource   Access: Both

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Request to Access Personal Health Information (PHIPA)

A generic request form for filing a request for access to your personal health information held by a health information custodian. This request form should be submitted directly to the health information custodian.

Date: Jan 01 2005   Type: Resource   Access: Public

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Improving Access and Privacy with Records and Information Management

This guidance is designed to help institutions implement better record and information management practices and enhance the public’s ability to access information.

Date: Nov 03 2016   Type: Resource   Access: Both

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Investigation into Records Management Practices at TO2015
Topic: Access

Full report on the Commissioner’s investigation into the records management practices of the Toronto Organizing Committee for the 2015 Pan American and Parapan American Games (TO2015).

Date: Sep 29 2016   Type: Resource   Access: Both

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Fact Sheet: Reasonable Search

This fact sheet answers some frequently asked questions about reasonable searches for records.

Date: Apr 11 2017   Type: Resource   Access: Both

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Guidance for the Use of Body-Worn Cameras by Law Enforcement Authorities

This guidance document aims to identify some of the privacy considerations law enforcement authorities should take into account when deciding whether to outfit law enforcement officers with body-worn cameras. Published by the federal Privacy Commissioner and privacy and personal information prote...

Date: Feb 18 2015   Type: Resource   Access: Both

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Ontario’s Municipal Freedom of Information and Protection of Privacy Act: A Mini Guide
Type: Brochures

A quick overview of the key points of the municipal Act. [Revised July 2014]

Date: Jun 01 1998   Type: Resource   Access: Both

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A Guide to Privacy and Access in Ontario Schools

Date: Jan 10 2019   Type: Resource   Access: Both

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Your Business is Affected by a Freedom of Information Request: What You Should Know

This fact sheet outlines what to expect when an institution contacts you about an access request, your options for appeal, and other frequently asked questions. This document is part of a series designed to keep the public and professionals up to date with the IPC’s interpretations of access an...

Date: Oct 04 2016   Type: Resource   Access: Both

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Access and Correction Complaints – Personal Health Information Protection Act

This brochure provides information on complaints about access or correction of personal health information under PHIPA.

Date: Dec 16 2004   Type: Resource   Access: Both

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Access to Information under Ontario’s Information and Privacy Acts
Topic: Access | Legislation
Type: Brochures

Information on how to file an access to information request under FIPPA or MFIPPA. [Revised July 2014]

Date: Apr 01 2006   Type: Resource   Access: Both

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Planning for Success: Privacy Impact Assessment Guide

Ontario public sector institutions must meet high standards of care and trust whenever collecting, using and disclosing personal and other sensitive information. Any public institution considering new information technologies, systems, and program services that may affect privacy are strongly en...

Date: May 19 2015   Type: Resource   Access: Both

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Your Child’s Privacy in School (Fact Sheet)

Date: Jan 10 2019   Type: Resource   Access: Both

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Making an Access Request to a Police Service
Topic: Access
Type: Brochures

Consumer information regarding procedure to file access requests to police departments.

Date: Sep 01 2000   Type: Resource   Access: Public

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Ontario’s Freedom of Information and Protection of Privacy Act: A Mini Guide
Type: Brochures

A quick overview of the key points of the provincial Act. [Revised July 2014]

Date: Mar 01 2000   Type: Resource   Access: Both

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Protecting Your Students’ Privacy Online (Fact Sheet)

Date: Jan 10 2019   Type: Resource   Access: Both

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A Model Access and Privacy Agreement
Topic: Access | Privacy

Provides a template designed for insertion into contracts drawn up when a government function is transferred over to the private sector. The model contract will provide assurances to the public that their personal information will be kept secure and their right to privacy preserved when governmen...

Date: Aug 01 1997   Type: Resource   Access: Both

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Open Government: Key Concepts and Benefits

This guidance paper is intended as a starting point for institutions considering Open Government and highlights two critical goals: enhancing access to government-held information and public participation.  It includes a discussion about making government-held information open by default and at...

Date: Sep 05 2016   Type: Resource   Access: Both

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Privacy in the School (Fact Sheet)

Date: Jan 10 2019   Type: Resource   Access: Both

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Balancing Access and Privacy: How Publicly Available Personal Information is Handled in Ontario, Canada
Topic: Access | Privacy
Type: Papers

Symposium on the Protection of Information in Local Governments. The Administration and Use of Personally Identifiable Information in a Global Society. Tokyo, October 2000.

Date: Oct 01 2000   Type: Resource   Access: Both

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Enhancing Access to Information: RD/AD Success Stories

Consists of eleven access success stories solicited from institutions covered by the Freedom of Information and Protection of Privacy Act and the Municipal Freedom of Information and Protection of Privacy Act. The stories provide concrete, everyday examples of how government organizations are bri...

Date: Apr 01 1996   Type: Resource   Access: Both

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Mediation Tips for Institutions

Date: Jan 19 2007   Type: Resource   Access: Both

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IPC Practices No. 14 – The Indirect Collection of Personal Information

Tip sheet for government organizations on handling information.

Date: Sep 24 2003   Type: Resource   Access: Both

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IPC Practices No. 9 – Responding to Requests for Personal Information

Tip sheet for government organizations on handling information

Date: Sep 24 2003   Type: Resource   Access: Both

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Open Contracting: Proactive Disclosure of Procurement Records

Proactive disclosure of procurement records strengthens clarity and accountability around government spending. It can also provide tangible benefits to institutions by reducing the number of procurement-related freedom of information requests, appeals and associated costs. This resource details t...

Date: Sep 21 2015   Type: Resource   Access: Both

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Drafting a Letter Responding to a Request for Information

Date: Nov 04 2005   Type: Resource   Access: Both

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IPC Practices No. 22 – Routine Disclosure/Active Dissemination (RD/AD) of Government Information

Tip sheet for government organizations on information management.

Date: Sep 01 1998   Type: Resource   Access: Both

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Backgrounder for Senior Managers and Information and Privacy Co-ordinators: Raising the profile of Access and Privacy

Each provincial and municipal government organization has a Co-ordinator. This backgrounder looks at ways Co-ordinators can help staff integrate an awareness and understanding of access and privacy into their daily work.

Date: Dec 01 2001   Type: Resource   Access: Both

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Backgrounder for Senior Managers on the Role of Freedom of Information and Privacy Co-ordinators relating to Access to Information

Each provincial and municipal government organization has a Co-ordinator. This Backgrounder looks at the critically important role that Co-ordinators play.

Date: Sep 01 1999   Type: Resource   Access: Both

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Business Improvement Project: How to Assist in Increasing Compliance with the Freedom of Information and Protection of Privacy Act
Topic: Access | Privacy
Type: Papers

A joint project of the Office of the Information and Privacy Commissioner/Ontario and the Ministry of Health and Long-Term Care, Freedom of Information and Protection of Privacy Office.

Date: Apr 01 2003   Type: Resource   Access: Both

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Practice Direction #10 – Appeal fees

Practice Direction #10 – Appeal fees

Date: Apr 06 2006   Type: Resource   Access: Both

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IPC Practices No. 15 – Clarifying Access Requests

Tip sheet for government organizations on handling information

Date: Sep 24 2003   Type: Resource   Access: Both

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FIPPA and MFIPPA: Bill 8 — The Recordkeeping Amendments

Bill 8, the Public Sector and MPP Accountability and Transparency Act, 2014, will come into effect on January 1, 2016. This Bill amends the Freedom of Information and Protection of Privacy Act (FIPPA) and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) to include requi...

Date: Dec 22 2015   Type: Resource   Access: Both

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Access Fact Sheet: Third Party Information Exemption

Date: Sep 26 2018   Type: Resource   Access: Both

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Access/Correction Complaint Form (PHIPA)
Topic: Access | Health | Privacy
Type: Forms

Date: Feb 28 2017   Type: Resource   Access: Both

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