Correction of Personal Information

Are school boards required to ensure that records are accurate?

Schools boards must take reasonable steps to ensure the personal information in their records is not used unless it is accurate and up to date.78

Under the OSR Guideline, school boards must develop policies for determining the relevance of the materials in the OSR. They must also regularly review the OSR and remove any material that is no longer conducive to the improvement of the instruction of the student.79 Additionally, there are some sections of the OSR that are specifically required to be kept up to date, such as information related to special health conditions. Entries in this part of the OSR must be dated and kept current.80

78. MFIPPA, ss. 30(2). See Cash Converters Canada Inc. v. Oshawa (City), 2007 ONCA 502, and IPC Privacy Report I95-110M.
79. OSR Guideline, 2000, Section 2
80. OSR Guideline, 2000, Section 3.1.5

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