- Download the Guide
- Ontario’s Access and Privacy Legislation
Collecting personal information
- Are school boards limited in the amount or kind of personal information they may collect?
- Does a school board need consent to collect personal information about a student?
- When can a school board collect personal information indirectly?
- Does a school board need to give notice that it is collecting personal information?
- What are the rules for collecting, using, disclosing and requiring the production of Ontario Education Numbers?
- Using and disclosing personal information
- Consent to collect, use and disclose personal information
- Safeguarding and retaining information
Access to information
- How do students and parents access personal information?
- Do individuals have a right to access general records from a school board?
- Do students need to reach a certain age before they can exercise their access rights?
- How does a child’s age affect the parent’s right of access to personal information?
- Do non-custodial parents have a right to access a child’s school records?
- Correction of Personal Information
- Special Topics
Consent to collect, use and disclose personal information
At what age can a student provide consent? When can parents consent on behalf of students?
Under MFIPPA, an individual having lawful custody (for example, a parent or guardian) of a child under 16 years of age may provide consent on the child’s behalf.47 The child may also provide consent. Once a student turns 16, their parent or guardian may no longer consent on their behalf.
Under the Education Act, the parent or guardian of a student under 18 may provide written consent for the use or disclosure of information from the child’s OSR.48 Once a student is 18 or older, the student alone may provide the consent.
Where school boards are required to seek consent for the use or disclosure of personal information, they should make sure that the person consenting understands what information the school board is seeking consent to use or disclose, and the purposes for the use or disclosure.49
47 MFIPPA, s. 54(c)
48 Education Act, ss. 266(2) and 266(10). Where a 16 or 17 year old child has withdrawn from parental control, the parent’s rights or entitlements under the Education Act, such as the right to provide consent on the student’s behalf, likely would not apply. In such instances the school board may want to consider seeking legal advice.
49 MFIPPA, s. 32(b)
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