- Download the Guide
- Ontario’s Access and Privacy Legislation
Collecting personal information
- Are school boards limited in the amount or kind of personal information they may collect?
- Does a school board need consent to collect personal information about a student?
- When can a school board collect personal information indirectly?
- Does a school board need to give notice that it is collecting personal information?
- What are the rules for collecting, using, disclosing and requiring the production of Ontario Education Numbers?
- Using and disclosing personal information
- Consent to collect, use and disclose personal information
- Safeguarding and retaining information
Access to information
- How do students and parents access personal information?
- Do individuals have a right to access general records from a school board?
- Do students need to reach a certain age before they can exercise their access rights?
- How does a child’s age affect the parent’s right of access to personal information?
- Do non-custodial parents have a right to access a child’s school records?
- Correction of Personal Information
- Special Topics
When can a school board collect personal information indirectly?
Collection of personal information from a source other than the student – or the student’s parent or guardian – is called an indirect collection.
A collection of personal information from a source other than the student – or the student’s parent or guardian– is called an indirect collection. As with direct collection, the school board must have the legal authority to collect it.
Indirect collections of personal information are permitted in some cases.14 The most common situation is where the individual consents to the indirect collection (for example, where a parent consents to a school board obtaining a report directly from a psychologist who will be assessing the learning abilities of their elementary-age child).
If a school board wishes to indirectly collect a student’s personal information without consent, then one of the other conditions set out in MFIPPA15 must apply – for example, where another law, such as the Education Act, authorizes the indirect collection.
For more information, see Consent to Collect, Use and Disclose Personal Information.
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